ADMINISTRATIVE ASSISTANT M/F
MISSIONS D’OFFICE MANAGEMENT :
Supervision of reception at STUDIO FERRO (customers, service providers…) Management of internal service providers (IT, telephony, cleaning, vehicle…). Management of employee needs, internal and external logistics supervision… Contributes to the proper functioning of the agency. (raise awareness of dysfunction) Fluency in English is essential. Mastery of software: Word - Excel - Power-Point.
ASSISTANCE MISSIONS:
Professional and personal assistance from FOSTINE FERRO BLANQUART: Management of the diary, organization of appointments, management of administrative procedures, etc.
MANAGEMENT AND ADMINISTRATIVE MISSIONS:
Accounting: intermediation with the accountant for the follow-up of management tools, control of customer invoices, control of supplier invoices, follow-up of Legal: intermediation with Jurist and lawyer (Drafting of AGs, management of disputes, etc.) HR: collaboration in recruitment (employees , trainees, etc.), leave management, training management, expense management, management of the reception of new employees, etc. Administrative optimization: tool to perform and personalize.
MANAGEMENT DUTIES:
Supervises and trains interns. Trains new arrivals in the operation of the agency.
SALES / BUYER MISSIONS:
Assistance in the production of commercial documents.
COMMUNICATION MISSIONS:
Internal communication: organization of events for internal conviviality (evening, anniversary, organization of the seminar, etc.), etc. External communication. Responsibility for the consistency of the image of STUDIO FERRO on all media Management of relations with journalists, PR. Organization customer events (customer breakfasts, agency evenings, etc.) Design and management of communication media (website, instagram, linkedin, Youtube) and management of associated services (referencing, purchase of online space, etc.)
KNOW-HOW
Be responsible for the benevolent image of the agency by maximizing the symmetry of customer & team attention. You have an innate sense of service, rigor and above all discretion. You establish a relationship of absolute trust with Fostine Ferro Blanquart. You know that success loves constant effort and long-term commitment. You know how to manage pressure and stress. You develop talents in order to support the growth of the agency. you have a positive spirit in any situation. Detail is important to you, aesthetics and good taste too.
RECRUITMENT PROCESS
Freelance contract period of 6 months, followed by a permanent contract. A first e-mail exchange, if your application meets our wishes. We will organize a first exchange in our premises. Of course, you will get an answer from us. The position is based in Paris.
Email the contact : talents@studio-ferro.com